Careers

Administrative Assistant

Full time, non-exempt

The Administrative Assistant is responsible for providing administrative support along with performing clerical tasks that aid the daily business operations of the organization. Works collaboratively with Chief Executive Officer and Board of Directors as needed.

Supervisory Responsibilities

None

Duties and Responsibilities

• Assists with scheduling meetings, conference calls, setting up agendas/itineraries, making reservations, travel reservations, ordering lunches, reserving conference rooms, etc. as requested for inter-company meetings, meetings with potential investors, Board of Director meetings, vendors, etc.
• Works directly with executive team to coordinate travel and hotel accommodations as necessary for Vyriad business meetings
• Assists with arranging for the delivery of domestic and international packages
• Assist in maintaining all company Corporate, Officer and Board of Director records as required.
• Assist Board of Directors of Vyriad as needed to include: Board agendas, minutes, travel arrangements, etc.
• Assist in maintaining data management system, both paper and electronic copy of all agreements, contracts, NDAs and all other documents of relevance to the Company
• Assist with ordering office supplies when necessary
• Maintain a directory of company contacts
• Perform tasks with efficiency, organization and be deadline oriented
• Possess a positive attitude, follow through and be willing to work as a member of the team
• Perform all other miscellaneous duties and projects as assigned

Education and Experience Requirements

• 2-year business degree or 1-2 years of administrative office experience

Required Skills and/or Qualifications

• Proficient in Word, Excel, PowerPoint
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite or related software
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times